UpdateZen Has Been Acquired! Meet The New Team!

We are thrilled to announce that UpdateZen has been acquired by a world class team of entrepreneurs and technologists who have some very big plans for the product and the company.

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Below are personal notes from both Paul Ruderman, the founder of UpdateZen, and Joreda Topi, the new CEO.


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A note from Paul Ruderman, Founder of UpdateZen:

When we set out a little over two years ago to create the world’s simplest status reporting solution, we knew it wasn’t gonna be easy. Our goal was to bring a sense of calm to the chaos of information overload. To do so, we embraced a fierce minimalist, less-is-more approach to design and communication. And thanks to your continued feedback, we’ve sharpened the product and user experience every step of the way.

But our work is far from done. There are many more product enhancements planned and a much wider audience to whom we’d like to introduce UpdateZen, both across the enterprise and globally. And that is why I am so happy that Joreda Topi, a dynamic, creative and product-centric entrepreneur, will be leading the UpdateZen team from this point on. Joreda has extensive experience building technology solutions and selling into both Fortune 500 companies and startups alike, and it is that experience that makes her uniquely suited to take UpdateZen to the next level. 

I will continue to serve as a board member and advisor to the company, and can’t wait to see where the product goes from here. As always, feel free to shoot me an email at any time. My team and I are forever grateful for your ongoing, enthusiastic support.

Thank You,
Paul


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A note from Joreda Topi, the new CEO of UpdateZen:

My team and I are very excited to continue building on the great innovations that UpdateZen has introduced to team productivity. Like Paul, I have a passion for finding efficiencies in communication, and I am committed to continuing the design principles of minimalism, simplicity, and brevity. My team and I see many ways to enhance the product experience for all of our users. 

I have spoken with many of UpdateZen’s happy customers and am paying close attention to your feedback. We are very focused on our product roadmap to maximize security, expand adaptability, create enterprise-level administrative functionality and establish a global presence. We will continue to listen closely, work diligently, and prioritize feature requests to strengthen UpdateZen.

I will be reaching out to many more of our loyal users and will always welcome every comment, request and idea you share with us. Please be assured that we are devoted to your satisfaction, as that translates into our success.

Sincerely,
Joreda Topi

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Be Short With Your Boss!

Why do so many of your team members feel the need to tell you every single thing they’ve done — and even stuff they haven’t done?

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When onboarding new employees, the best companies have very well thought-out protocols to ensure that new employees have a smooth transition into the company.

That’s all well and good, but the onboarding seems to end there. Even with an established status reporting system in place, ad hoc information is constantly flowing. Often, the best managers, with strong protocols in place, have a tough time controlling excessive information from being sent to them. And because of the open-ended nature of email (and other mediums), employees err on the side of “more”:

More updates, more emails, more information in each email, more spreadsheets, more Google docs, more meetings, and worst of all, more unannounced office drop-bys.

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Paul Ruderman

UpdateZen for Android is here!

Our new Android app is absolutely essential to making UpdateZen the most complete — and simple — status reporting solution out there.

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We launched UpdateZen to market on the eve of 2015, almost six months ago. We set out with one simple goal… to bring a sense of calm to the chaos of information overload, for executives and their team members. And we do this by completely re-imagining the way status reporting is done.

Companies and teams are drowning in emails, status spreadsheets, weekly status reports and shared documents. Too much information. Too much non-essential information. Too much noise. Not enough signal. That’s where UpdateZen comes in.

We designed UpdateZen on the principles of brevity, simplicity and minimalism. For team members, you can only update your boss in 250 characters or less. For team leads, you have the latest status of everything important your people are working on in one easy place… just one tap to acknowledge a team member’s update, swipe to the next update, tap to acknowledge, swipe to the next update, tap to acknowledge… well, you get it. Rinse and repeat… and smile because you’ve saved yourself boatloads of time, oodles of stress and best of all, you have your finger on the pulse of your projects, your team, and your company.

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Now almost six months since our launch, we’ve just passed 1000 users in our paid tier, with hundreds more entering our free trial each week.

We launched UpdateZen with an iPhone app and a web application. Our thinking was that more than 80% of executives have iPhones, so let’s build the iPhone app first. We were solving their problem. However, we quickly saw that over 70% of their team members were on Android phones. UpdateZen is most valuable to executives when team members are regularly updating the status of their projects in UpdateZen. Ipsofacto, we wanted to make it as easy and convenient as possible for team members to update the status of their projects. We set out to design and build the Android app. And today, we launch that app and make it available to everyone.

Now, wherever a team member is, and whether that team member is on iPhone or Android, they can very quickly tap out an update for their boss and move on with their work. The Android app really rounds out our solution, and gives us what I call the “whole product”. We’re one step closer to true product/market fit, and that feels really good for us and our users.

To be sure, feature requests keep rolling in. And yes, we’re getting more and more requests for a dedicated iPad app and Apple Watch app. But all good things come in due time. And this time, it is the UpdateZen Android app.

Enjoy… and please let us know your thoughts as you dig in and begin using it.

If you’re new to UpdateZen, you can start your 21-day free trial right here.

 

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Paul Ruderman

New Feature: Add Multiple Team Members To The Same Project

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Now, multiple people can update the status of a single project.

If you’re a team lead in UpdateZen and you want several of your team members to be able to update the status of a single project and see each other’s updates, just add them to the project.

If you’re a team member and you want other team members to be able to update the status of a project and see each other’s updates, just add them to the project.

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To do list.

To-Do Lists That Boost Productivity

How can you organize your life and increase your productivity? Think about your to-do list. While these lists are great to keep track of tasks that need to be completed, have you considered the way you create your to-do lists? Continue reading

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Paul Ruderman

New Feature for Team Leads: Assign Projects to Yourself

UpdateZen is first and foremost a status reporting solution. We give executives and managers one easy place to see the latest status of everything important their people are working on.

But many team leads in UpdateZen have asked us to provide an easy way for them to assign projects to themselves. They want to be able to track the status of their projects and their people’s projects in the same place. Imagine that!

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Now, if you’re a team lead, you will see on your home screen all of your team members and one more pretty face as well… yours :-)You’ll also notice that when you generate Excel Reports in UpdateZen, they will include your projects along with your team members’ projects.

So go ahead… add the projects and initiatives you’re working on, update their status as needed, and then share your updates on an ad hoc basis with your team members.

This Feature Is Free For Everyone!

All team leads can use this feature, even if your free trials have expired and you haven’t yet upgraded to a paid plan. Just log in to UpdateZen and start adding your own projects today!

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How the UpdateZen Team Uses UpdateZen

UpdateZen is designed to help team leaders eliminate information overload so they can focus on what matters and be more productive. Using short, 250 character messages, employees and team members can update their manager or team leader on the status of their projects without having to log in to a complicated project management system. Our goal as a team is to filter out the noise and excess information to allow teams and companies to be more efficient. Continue reading

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Paul Ruderman

New Feature: Multi-Person Visibility

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Now, multiple team leads can have visibility into project updates from the same team member.

 

We call this Multi-Person Visibility. Here’s how it works:

A team member can be on multiple teams in UpdateZen. In the example above, Josh Earnest, the White House spokesman, started off on Barack Obama‘s team. Whenever Josh wrote an update in UpdateZen, Obama saw the update, acknowledged the update, and perhaps even left feedback. But only Obama had visibility into Josh’s regular updates.

With Multi-Person Visibility, Josh can now be invited to join both Hillary Clinton‘s team and John Kerry‘s team. And this makes sense because both Hillary Clinton and John Kerry would like to be kept abreast of Josh’s updates. Super.

Now when Josh updates the status of a project he’s working on, all three team leads (Barack, Hillary and John) will see that update. All three can acknowledge the update, and if desired, provide feedback as well. And yes, all three team leads will be able to see each other’s feedback, as will Josh, of course.

 

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Paul Ruderman

The 7 Golden Rules for Managing Great People

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Chalk me up as one of those people who is obsessed with clear communication,app developers fascinated with the different ways people articulate their concerns to one another, and in particular the way great managers get great results from great people.

If you’re reading this, you’re either managing people yourself or being managed by others. Or both.

I’ve been on both sides. Currently, I’m CEO of UpdateZen. In the past, I’ve reported to a CEO and other senior executives. And in my role as product manager for UpdateZen, I’ve also done extensive customer outreach to executives, managers and team members of all stripes. And what I’ve found is that at the nexus of great management lie 7 simple truths – or golden rules – about how to effectively and optimally manage great people. Let’s dig in.


 

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Sounds obvious, but you’d be surprised. Or maybe you wouldn’t. In any event, great management starts here. If someone reports to you, you’ve either hired them or you’ve inherited them. Either way, you are now responsible for both their work productivity and their contribution to your company’s culture.

For the sake of this essay, let’s forget about the fact that you should treat all people respectfully simply because it’s the right thing to do. Instead, let’s focus on why it’s simply good business to treat your people with respect at all times.

In short, when you treat people with respect, they end up liking you more. Fancy that. And if they like you, they’ll want to help you achieve your goals. And if they want to help you achieve your goals, they’ll work harder for you, they’ll work smarter for you, they’ll be more productive, and not unimportantly, they’ll be far less likely to jump ship when the going gets tough… and the going will get tough. It’s just a question of when. And when you’re building a team or company, you simply can’t afford to lose great people. Treat them with respect and you’re one step closer to keeping them on your team long-term.


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Paul Ruderman

Our Product Roadmap (ssshhh)

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We’re gonna break a well-worn taboo today, and disclose some of the bigger features on our product roadmap. We are asked so often by our customers about what’s coming next, and whether we’ll be building this or that feature. So we feel it’s a good time to give all of you a peek behind the curtain here at UpdateZen, and a sense of what you can expect in the weeks and months to come.


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Multi-Person Visibility. What’s that? This will allow multiple team leads to have visibility into updates from people across their team, others’ teams, or their entire company. Example: A VP has 5 direct reports who update him through UpdateZen. But the CEO wants to be privy to these updates as well, in real-time. With this new feature, the CEO will be able to add these 5 team members to her team as well, and share equal visibility with the VP. (This one’s comin’ real soon… in our upcoming December release.)


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Android App. Enough said. We always knew we’d develop an Android app, but we first wanted to refine the optimal workflows in our web app and iPhone app. Now that we’re there, an UpdateZen Android app will happen in 2015, sooner than later. In the meantime, we’ve made the mobile-browser version of UpdateZen wonderfully responsive so that Android users can currently use UpdateZen on their phones with great ease.

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Paul Ruderman

Shorter Messages Let You Get More Done

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It can be very frustrating to see an inbox full of messages, all of varying lengths, level of importance, and relevance (i.e. being copied on things that don’t pertain to you).

There are many different strategies for effectively dealing with email communications. Some are centered around specific productivity frameworks, such as Getting Things Done, but here are a few general tips to get you going.

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Responding to messages quickly

Choosing whether or not to respond to messages as they immediately arrive is something where you want to establish time limits so you can focus on work. However, responding quickly to emails allows those seeking information from you to quickly get what they need in order to continue on with their projects. This also allows you to keep your inbox from accumulating a mass of messages that you then need to spend a large amount of time responding to.

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Paul Ruderman

Too Much Information! How to communicate better and “briefer”

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With technology constantly introducing an increasing number of communication channels, people are becoming inundated with information at all times, both in personal and professional settings.

Too much information (“information overload”) is not a new thing. Many of the communication mediums have been around long enough now to become a very useful – and often very detrimental – part of our lives. E-mail, text messages, phone calls, instant messages, video conferencing, meetings – each of these communication channels introduces its own set of problems when viewed in the context of information overload.

Many of these communication formats are abused by the user to the point where the benefits are negligible, if apparent at all. The reasons are many, but let’s examine a few of bigger ones.

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Paul Ruderman

UpdateZen Launch Announcement!

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Today, we’re excited to announce that UpdateZen is launching out of beta and into the real world.

Almost exactly one year ago today, I met with two developers in a small, but welcoming new office to officially kick off design and development of UpdateZen.

The mission was simple. Create the simplest status reporting solution ever created.

The vision was ambitious. Completely reimagine the way executives are updated by those who report to them.

Seven months later, we launched Version 1 of UpdateZen to BETA. And over the past 5 months, we received volumes of feedback from our beta participants. We listened closely, asked lots of questions, and let the answers guide our product roadmap. The feedback has been invaluable in helping us refine and enhance what we hope is indeed the simplest status reporting solution ever created. You’ll let us know if we hit the mark!

And today, we launched UpdateZen officially to the market. Anyone who wants to try UpdateZen can sign up for a free trial at www.updatezen.com.

We are far from done. And our 12-month product roadmap right now looks even more audacious than the first 12 months of product development. Continue reading

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Paul Ruderman

How to Generate an Outline to get a Research-Paper

A large number of employers utilize psychometric assessment checks in their employment method. And thus, if you’d like to get an edge over the candidates that are other, you’ll need a report that is good within your work aptitude examination. For this, you will must have a concept as to what sort-of queries are questioned in job aptitude exams. Aptitude assessments that are practice might help yourself is prepared by you for an employment selection procedure. Exercise aptitude tests not just give a fie idea about the different types of questions asked in employment assessment check to you, but additionally provide you with powerful approaches for working with distinct varieties of questions. Continue reading

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Paul Ruderman

Improving Productivity by Removing 21st Century “Features”

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Modern technology, in its effort to provide all the information you need to make you more productive, can sometimes make things worse.

With the endless amount of notifications that digital/mobile technology provides, it’s become increasingly difficult to focus at work. And, as the amount of research increases into the areas of workplace productivity and the psychology of attention, we can see how much of drawback technology can be.

Layer this on top of an already distracting work environment – phone calls, office drop bys, a firehose of emails – and sometimes you wonder how you ever actually get anything done.

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Paul Ruderman

How to Get the People Around You to Do What You Want: Affecting Change on Your Team

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Changing the behavior of an organization is an incredibly daunting task. There is a reason why an entire practice, organization change management, exists around it –including all of the expensive specialists and consulting services that come along with it.

While organizational change management is challenging, it also usually applies to larger groups or entire companies – from tens to thousands, and possibly hundreds of thousands (think Fortune 500) of individuals.

With that in mind, we’ll do our best here to address how to affect change in smaller teams, such as the immediate people that you work with.

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Paul Ruderman

The Top 9 Reasons Not To Use UpdateZen

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1.  You enjoy waking up in the morning and seeing 67 unread emails… from your own team!

2.  You prefer long-winded updates from your people, rather than concise, focused updates including only what you need to know.

3.  You can’t wait ’til Friday because then you’ll get to write your scintillating weekly status report. Joy!

4.  You can’t wait ’til Friday because then you’ll get to read your team’s scintillating weekly status reports. Joy again!

5.  You enjoy being updated by your people via every format imaginable: email, text, IM, weekly report, status spreadsheet, shared docs, phone calls, video calls, scheduled meetings, impromptu meetings, and on and on.

6.  You love being CC’d on emails that you have no business being CC’d on.

7.  You live for Janice’s 2-page, single-spaced emails updating you on why this and that didn’t get done.

8.  You look forward to the weekly meeting with your [boss / direct report] when you can review line-by-line every single thing that happened that week.

9.  You’re convinced that important things cannot possibly be said in only 250 characters.

 

Ok, nevermind. There really are no good reasons not to use UpdateZen. If you manage people yourself, or if you report to a manager, or both, UpdateZen simplifies status updating for everyone.

 

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Paul Ruderman

The Power of Habits – Make One Small Change A Day

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Habits are a powerful, pesky and stubborn thing. But one small change a day can create a tidal shift.

The goal of forming habits is to create long-lasting behavioral changes that positively affect our lives. There are many people out there, much like ourselves, who have identified an issue that they’d like to fix but are struggling to successfully change behavior to remediate it.

One of the biggest challenges to changing behavior (regardless if it is in your personal or professional life) is making sure that the behavior change sticks: forming the habit that will stay forever.

In order to set up a habit, it’s recommend to tackle it like a large project: establish your goal and break down each behavioral change along the way into smaller steps that are easier to attain. This way, you aren’t trying to make a huge leap from A to Z, but progressing from A to B, then B to C, in easily adaptable progressions.

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Paul Ruderman

How To Save Hours Per Week Not Answering Lengthy Emails

How To Save Hours Per Week Not Answering Lengthy Emails

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“Length begets loathing.”

You’ve most likely experienced it before. Working on your computer and in comes in email from your co-worker, manager, or direct report. The email preview only hides what really lies inside after you double click: the giant wall of text. Not only does it take a lot of time to read, but the information you need is buried somewhere inside.

By the time you’re done, you still aren’t sure what’s going on and you start to resent the person who disrespected your time.

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Paul Ruderman

Be Short With Your Boss

Why is it that every employee’s instinct is to tell you every single thing they’ve done — and even stuff they haven’t done?

bp1

When onboarding new employees, the best companies have very well thought-out protocols that executives or HR personnel follow to ensure that new employees have a smooth transition into the company.

That’s all well and good, but the onboarding seems to end there. Even with an established status reporting system in place, ad hoc information is constantly flowing. Often, the best managers, with strong protocols in place, have a tough time controlling excessive information from being sent to them. And because of the open-ended nature of email (and other mediums), employees err on the side of “more”:

More updates, more emails, more information in each email, more spreadsheets, more Google docs, more meetings, and worst of all, more unannounced office drop-bys.

Continue reading

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Paul Ruderman

Get Your Boss to Hear You

 

Get Your Boss to Hear You

Eric Barker posted an amazing article in Time Magazine about how to communicate effectively. If I had a nickel for every effective communication article I’ve read recently, I’d be rich — but this one was different.

Many of you send a weekly status report, usually on Fridays. Most weeks you just assume it goes unread, since you never hear anything back. Your manager most likely skims the report since it’s pretty lengthy (you have been busy, after all) and their schedule is already packed with other things.

A lot of times this can kill your work flow, since you don’t know if you can move ahead with some specific projects; or worse, your boss e-mails you a bunch of questions about the project, even though you answered them in Friday’s report.

So what can you do to make sure your boss reads your update?

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Paul Ruderman

14 Steps to Recruiting Your Startup Team (Published on Entrepreneur.com)

The 14 Steps Needed to Recruit Your Early Startup Team [via Entrepreneur]

Entrepreneur.com was kind enough to publish this piece I wrote. It appeared on their website recently. I talk about my experience building companies from scratch. Ultimately, I boiled it down to 14 steps that entrepreneurs would be smart to follow if they want to build early all-star teams. Enjoy.

Here is the full article on Entrepreneur.com 

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Paul Ruderman

How Do You Want to Communicate at Work?

women at work

A recent article in Management-Issues.com got me thinking about how I want my colleagues to communicate with me in the work place. Author Wayne Turmel suggested a number of things that can make a person crazy at work but it all boiled down to acknowledgement. Simply put, it is really annoying when your emails, instant messages, or status reports go unanswered.

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Paul Ruderman

The Art of Brevity: How Bob Dylan Started UpdateZen With Me

Dylan Large

In 1962, Bob Dylan released his first important original song, Blowin’ in the Wind. It was released on his first album of all original songs, The Freewheelin’ Bob Dylan. It was a breakthrough song for so many reasons. First, it was a catchy pop song, pure and simple. Second, it had tremendous depth lyrically, well before it was common for pop songs to have any depth at all. But third, and the thing I want to talk about, was its stunning simplicity and brevity.

Years later when I started writing songs myself, in college, I heard the song again as if for the first time. Great songs reveal their depth more and more with each listen. And though I’d heard Blowin’ in the Wind dozens, if not hundreds, of times before, when I listened to it in college, it was the first time that I noticed how uniquely and simply the song was constructed.

“Blowin’ in the Wind” is nothing more than nine questions, each with the same answer.

Just nine straight-forward questions about life, war, love, happiness, and philosophy. No small, inconsequential issues. Continue reading

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Paul Ruderman

Why Was UpdateZen Created?

A short video intro by UpdateZen Founder & CEO, Paul Ruderman, about why UpdateZen was created.


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Paul Ruderman

Did You Check Your E-mail Over Labor Day Weekend? If So, Stop It.

As you get back to work on Tuesday morning (or did you work over the weekend?), you and many others will get back to grinding away at your overflowing inbox.

Last Friday, Clive Thompson of the New York Times wrote an opinion piece called “End the Tyranny of 24/7 Email“. In it, he details something that we’ve all done before:

Checking e-mail while on vacation or outside of normal work hours. 
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Paul Ruderman

5 Tips for Writing Great Project Status Updates

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Communication is key in any business, and one of any good employee’s duties is to keep everyone informed of what is going on — especially the people they work for. These status updates are critical to keeping projects on track so they may be delivered on time, and to make sure that the team has visibility into what’s going on.

A great project status update leaves people informed without wasting their time. As efficiency is important when writing an effective project status update, here are a few tips to help you write better project status updates.
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Paul Ruderman

Why Your Next Startup Idea Won’t Come From Brainstorming (Published on Clarity.fm]


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Clarity.fm, a phenomenal site that links experts with people who want to speak with experts (on any topic at all) asked me to write a piece about HOW to come up with ideas for launching a new startup. Fortunately, I have alot of thoughts on this, and Clarity.fm generously published this guest post.

http://blog.clarity.fm/finding-your-next-startup-idea-updatezens-story/

There are many different approaches that people have to finding their next new business idea. Some use a design-centric approach, some pursue something they are passionate about in their personal lives, and others identify and discover opportunities and pursue them.

I took a “scratch my own itch” approach with UpdateZen. Which method has worked best for you?

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Paul Ruderman

Interruptions are making you dumber — and costing you money.

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You’re sitting in your office trying to wrap up an important project. One of your direct reports drops by your office to fill you in on the latest developments for one his projects. It could have waited until later in the day. 5 minutes later and you can’t remember what you were just working on. It takes a little bit to get back into the groove, but by now you can’t finish it and have to run to a meeting.

This scenario happens all too often in real life. On average, there are 11 minutes between interruptions in your work day. For senior executives, that uninterrupted window is even shorter.
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Managing Remote People Doesn’t Have To Suck

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Tell me if this is an apt description of your job:

You have multiple direct reports and team members. Some are near you in the office. Some on another floor. Some in another building. And some in another city, state, or even country. You are responsible for overseeing their projects and initiatives and need to remain updated on their status. You need to know what is going right or wrong with each of those projects, and you want to do this as efficiently as possible — so that you can focus on your own work.
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Paul Ruderman

Why UpdateZen?

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It is absolutely essential that we are able to answer this question with great clarity and purpose. Knowing how difficult it is to create a successful product and company from scratch, we painstakingly set out to answer the question, Why?

Why does the world need UpdateZen? What problem are we solving? Why would someone care about what we’re building? How are we improving people’s lives? Why should they spend their money on, and more importantly invest their valuable and limited time learning, yet another new software solution? Why MUST UpdateZen be built?
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